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Are scanned documents accepted legally?

In the United States, two uniform laws clearly establish the basis for admitting records maintained on document imaging systems into evidence: The Uniform Rules of Evidence [US 128-0060-00 to 0170-00] and The Uniform Photographic Copies of Business and Public Records as Evidence Act (UPA) [US 1128-0020-00]. Both laws would admit duplicate records into evidence if they accurately reproduce the original. The document imaging technology is a duplication technology similar to photocopies, microfilm and facsimile. The four best-known reproduction techniques - photocopy, microfilm, facsimile and electronic image management or document imaging - exhibit the same three characteristics.

Image Capture. A photographic, scanning or other process to identify and capture the image of the original document. Image Manipulation. A photographic, electronic, photostatic or other process that transforms the captured image into a format for storing and reproducing the image.

Reproduction. A photographic, photostatic, printing, or other process that converts the manipulated image into visible form. A document imaging system, for example, utilizes an electronic scanner for image recognition, computer software, memory and optical disk storage for image manipulation and graphic terminals and laser printers to make the image visible. An document imaging system is therefore similar to other reproduction technologies.

A document imaging system, for example, utilizes an electronic scanner for image recognition, computer software, memory and optical disk storage for image manipulation and graphic terminals and laser printers to make the image visible. An document imaging system is therefore similar to other reproduction technologies.

What is considered Protected Health Information?

Considered individually identifiable if it includes one more of the following:

1. Names

2. All geographic references smaller than a state, including:

• street address
• city
• county
• precinct
• zip codes, geocodes

3. Telephone & fax number

4. E-mail addresses

5. Social Security numbers

6. Medical record numbers

7. Health plan beneficiary numbers

8. Account numbers

9. All elements of dates (except years) for dates related to an individual, including:

• birth date
• admission or discharge date
• date of death
• all ages over 89 and all elements of dates (including year) indicative of such age, except that such ages and elements may be aggregated into a single category of age 90 or older

10. Certificate/license numbers

11. Vehicle identifiers and serial numbers, including license plate numbers

12. Device identifiers and serial numbers

13. Web Universal Resource Locators (URLs)

14.Internet Protocol (IP) address numbers

15. Biometric identifiers, including finger and voice prints

16. Full face photographic images and any comparable images

17. Any other unique identifying numbers, characteristics, or codes

Any Document... Anywhere...Anytime. For the ultimate in security and enterprise-wide access.

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